Saturday, 4 February 2017

SharePoint Online: Creating Calendar App and Synchronise a SharePoint online Calendar with Outlook

SharePoint Online: Creating Calendar App and Synchronise a SharePoint online Calendar with Outlook

I am writing about how to synchronise a SharePoint online Calendar with Outlook 2013 or 2016.
Sync with SharePoint online calendar with outlook will make easier task for associate to add meeting or any events and any events, adding or syncing with outlook is easier process instead of going to SP online site and List and updating the same to all.
Here we just need to sync with SharePoint online calendar to Outlook then add your evets meeting etc. automatically it will take update to SPO calendar list as well.
Today I am going to describe about how to do so for step by step with screen shots.
First we need to know to how to add Calendar Lust to SharePoint online site.
Below are the step by step to add Calendar App to SharePoint Online Site:
  • Creating a Calendar app: Open the Site with valid user A/c and password then click on gear box from right side of page at top corner then Contents and click on ‘add an app’.
  • Once done, it will take us site contents page here we need Find the app Calendar from search box and click on the icon.
  • Now assign the name which you want to give to your calendar app and click on ‘Create’.

Enable Versioning:
  • To enable versioning, Open the List (Calendar) Go to the CALENDAR tab and click on ‘List Settings’ in the Settings ribbon group.
  • New window will open. Here at few option down we will get option called Versioning settings Click on the link ‘Versioning settings’.
  • In the Versioning Settings window, select the radio button yes for “Create a version each time you edit an item in this list?
  • And Click Ok.
Add a New Event in the Calendar: If you are creating first time Event calendar then you must be excited to see how to add new events in the calendar
To create an event:
  • Click on the add icon which appears when you hover over the date then Double click in date.
  • Fill out the entries and click on Save.
Add a Calendar App to a page:
  • In case if customer need to display calendar to the Site page itself we can add calendar app using add a web part.
  • Just open the page where you want to add Calendar page, select page ribbon and click on edit page, same we can do by selecting site setting page and edit page from gear box on right side corner.
  • Place the mouse cursor where you want to add a calendar.
  • Open the ‘INSERT’ tab and click on ‘Web Part’.
  • Select your newly created calendar app and click on Add.
  • Now click on save the page.

Synchronise a SharePoint online Calendar with Outlook
  • Open created Calendar App on SP online page, once it will open click on Calendar ribbon page and we can see an option called Connect to Outlook will be available

  • Just click on the Connect to Outlook, it will ask for a permission to open Outlook.
  • Click on yes, it will get open in Outlook and will prompt us to add user account and password; enter the user account and password and click on calendar option in outlook showing as below screen shot:

  • Now, everything is done, we can see two outlook calendar on the Outlook we can UN check unwanted from here and select which we required.
  • Just add any of event or meeting here or on the List of SPO site it will take effect in both of place either updating from Outlook or Office 365 SPO calendar List.

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