Thursday, 23 February 2017

Introduction about Microsoft Sway in Office 365

Today I am going to talk about Microsoft sway in Office 365. Sway is a presentation program and its part of Microsoft since from August 2015. Sway allows users who have a Microsoft account those can combine text and media to create a presentable website, it is very easy to do this. We can copy or open the information from local system and make use for social sites and others. Sway is online and browser based where PowerPoint is primarily as a desktop with Office 365 we can get some limited features.
Using Sway, we can upload content directly to sway and we can build our own customised presentation.
Sway supports OneDrive, so we can add content you have saved there – including graph you have made in Excel Online.
We can fetch in web content. From within Sway, we can search Bing and pull in content directly from sites like Wikipedia, YouTube and Flickr. Alternatively, you can search Twitter and pull embed Tweets directly into Sway. Alternatively, use Sound Cloud to embed audio as well for your presentation.
We can share Sway presentation in many ways and access from anywhere hence PowerPoint is quite difficult to do this functionality, we need Office 365 subscription for PowerPoint online.
So let us start with creating a sample presentation on sway online:
  • Login to Office 365 portal page, here we will getting sway app showing. Below is the screen shot for the same:
  • Once click on sway app on the browser it will take us new page where it will Open SWAY own site page. We can see here the welcome page landed on the screen.
  • On this page, we can see there are three option from My Sway called Create New, Start from A topic and Start from a document. Let us start from one by one or we can click on last page eclipse and select create new also, see below screen shot:
  • As we are going to create first time of any sway page, click on create new. Once we will click on Create New, it will take us to Sway design page.
  • It’s just showing like Power Pointy but it’s not exactly the same, In the PowerPoint if we are opening any blank page we will not left side option in sway page those will not available for PowerPoint, see the below screen shot:
  • Coming to the Sway page, we will get storyline created box same as PowerPoint and we can add also if we wish to do the same.
  • To add new heading or text or any media click on available left side option to add on the page.
  • For example, I have added few of option availed default in left side; just need to do click it will come to storyline page automatic.
  • Not this much only we have another lot of feature available on Sway page where we can done a lot or customization and create attractive presentation .
  • Let start from one by feature available on Sway:
SWAY Tab: Insert, Cards, Design, Layout, Remix
Insert: Using insert we can insert any kind of object to the presentation page, like we can add images, categorise information from available option, just click on suggested we will getting drop for suggested available for sway. We have many of images categorised on this page, we can select the same image or we can add from our system by dragging and drop features.
Cards: this contents with heading text, Media and Groups
Design: Give your Sway a personality with colour, typography, and texture.
Layout: there will three types of layout available for sway
Remix Preview of Presentation.

So in short, let me open a document file and make it as a presentation:
  • Click on insert and select suggested from here select My Device and add the docs file here.

  • Once all done go to preview (Remix) and see the look of the presentation, we need to add images also if you want the same in the presentation, Just for testing added a document file and added associated pictures to the same and see the preview

  • Start using From the Topic of Sway home page, Just select the Just start from the topic and assign the name:
  • Once name is assigned, click on create outline.
  • It will open default way, with full feed of data shown below:
  • We can edit the above and can show the same as preview.
Now we will see how to share the same with everyone:
  • Click on share bottom available in right side of the screen on the top page, option will pop; here we need to share our sway with link or those who are in organization or just for me. Select as required
  • Nothing else to do; now your Sway is shared.
I will show you where all create sway is store and how can we open those to do modify and delete.
  • Open Sway page and click on eclipse page and select My sway option shown below:
  • Click on the above and it will take to page where your all subway is available. To open the save SWAY click on selected and it will get open in edit mode.
If we are deleting any sway presentation it will get store to recycle bin of sway which will get delete automatically after 30 days from recycle bin


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  2. Very Nice Blog with effective information. very effective knowledge of Office 365. i never had seen this kind of blog. really impressive. Good job Parshant

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  4. Amazing! Your always provides us awesome information about Microsoft SharePoint Solutions. Keep it up!